Employment

Employment at Heartland CARES means that you are part of a dedicated team that consistently strives for excellence in delivering health care services and social service support to individuals and families impacted by HIV/AIDS.

Heartland CARES, Inc. is an equal opportunity employer (EOE). All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law.

Heartland CARES will post job listings on this page as they become available.

POSITION: Administrative Support Coordinator
DEPARTMENT: Administration
REPORTS TO: Executive Director
STATUS: Hourly/Non-Exempt
REVISION: April 2019

POSITION OVERVIEW

The Administrative Support Coordinator exercises a variety of highly responsible, confidential and complex duties within Administration, Operations and Finance. This position exercises independent judgment in assisting the Executive Director and Operations Manager in complex administrative and office functions and/or specialized technical support.

JOB RESPONSIBILITIES

Administrative Office Functions
• Provide support and backup for the Executive Director and Administrative Operations Manager in all areas of daily operation
• Maintains and manages a master calendar to include all events and activities of the agency
• Assists management and staff in developing and maintaining cyclic event lists for all events and activities
• Oversees agency vehicle operations to include scheduling and maintenance
• Assists with time and attendance operations within the agency
• Orders and maintains supply inventories
• Sorts and distributes agency mail
• Distributes and maintains accounting records for vouchers
• Prepares a wide variety of complex and confidential reports, letters or memos from rough draft or verbal instructions; reviews completed correspondence and reports for accuracy, form, and completion
• Receives, verifies, and validates information in order to compile and analyze data for a variety of reports, grants, contracts and programs
• Coordinates logistics and travel arrangements for management and events, as needed.
• Coordinates arrangements for and provides support to the board of directors and executive staff
• Coordinates and attends monthly board meetings, management meetings and staff meetings; prepares agendas; develops presentations; and recorsd and distributes minutes
• Proofreads and coordinates printing of various agency forms, reports, brochures, publications and flyers; obtains pricing and coordinates approval process; assembles and arranges for distribution of printed materials; and maintains log to ensure proper updated revisions are being used throughout the agency
• Analyzes information for special projects and reports to ensure accuracy
• Coordinates and/or manages a wide variety of special projects
• Performs other duties as required or assigned

Human Resources Functions
• Assists with creating job opening descriptions and ensures openings are posted
• Assists in the recruitment process for staff by preparing and placing advertisements, collecting confidential information from candidates, preparing interview itineraries and facilitating communication
• Coordinates any required background checks
• Assists with efficient and lawful maintenance of official HCI records and documents
• Coordinates and/or manage a wide variety of special projects
• Performs other duties as required or assigned

QUALIFICATIONS

EDUCATION/EXPERIENCE
• Bachelor’s degree in finance or business related area preferred
• Three to five years in a position supporting executive level management

KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED
• Provides a master level proficiency in Microsoft Office suite programs and applications
• Possesses the ability to create, compose, and edit written materials
• Proficient in human resources concepts, practices, policies and procedures
• Familiarity with database management applications
• Demonstrated ability to maintain confidentiality
• Ability to make administrative/procedural decisions and judgements
• Knowledge of current and emerging trends in technologies, techniques, issues and approaches in areas of expertise
• Skill in organizing resources and establishing priorities
• Ability to gather data, compile information and prepare reports
• Ability to analyze and problem solve
• Ability to use logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems
• Ability to prioritize and manage multiple projects simultaneously and follow through on issues in a timely manner
• Ability to interact with staff (at all levels) in a fast-paced environment, sometimes under pressure, remaining flexible, proactive, resourceful, and efficient, with a high level of professionalism and confidentiality
• Experienced in handling a wide range of administrative and executive support related tasks and will be able to work independently with limited supervision
• Knowledge of business letter writing and report preparation, including correct English usage, spelling, grammar, punctuation, and sentence structure
• Knowledge of current office practices and equipment and work/project scheduling practices
• Have a valid driver’s license in state of residence and be insurable to drive Heartland CARES’ vehicles
• Excellent people skills
• Communicate clearly and concisely both orally and in writing
• Interpret and apply policies and procedures to assigned activities
• Take responsibility and perform tasks utilizing independent judgment and initiative with attentiveness to detail
• Plan and efficiently organize work in terms of setting and meeting priorities
• Discreetly handle confidential and sensitive matters and materials
• Maintain effective working relationships with those contacted in the course of work
• Effectively tolerate stressful situations and a fast-paced work environment
• Interact effectively and consistently with a diverse group of people of different cultures, ages, genders, sexual orientations, disabilities, races, and religions
• Ability to lift files, documents, testing supplies, etc., up to 25 pounds

To apply, please send a cover letter and resume to communications@hcares.org by noon on Friday, April 12, 2019.

POSITION: Prevention and Outreach Coordinator
DEPARTMENT: Administration
REPORTS TO: Operations Manager
STATUS: Fulltime, non-exempt
REVISION: August 2017

POSITION OVERVIEW
The Prevention and Outreach Coordinator plans, develops, organizes and facilitates community health and education events and speaking engagements; assists with reports; designs and implements social media and website activities; develops presentations to provide education to high risk community members about behavioral practices and medical interventions that can decrease the acquisition of HIV; serves as the primary traveling tester and tester trainer for the agency and provides prevention counseling and education

JOB RESPONSIBILITIES
• Acts as a resource for the agency and community for HIV testing, prevention, outreach and educational opportunities
• Assists with recruiting, screening and registering eligible certified HIV testers for events
• Conducts internet and social media outreach to identified groups in order to promote prevention, education and testing efforts
• Conducts outreach activities within the service area to facilitate education and testing opportunities
• Coordinates details of organization-sponsored events such as community HIV testing, health fairs, World AIDS Day, client social and fundraising activities, donor recruitment/retention activities and signature fundraising events
• Establishes, cultivates and maintains relationships with current and prospective partners and other agencies to assure ongoing program improvement, participation and evaluation
• Attends community and state trainings as assigned
• Develops and maintains a collaborative system with partnering agencies to include a Memorandum of Understanding and other paperwork as required
• Develops and maintains multi-audience education mediums, as appropriate
• Assists in efforts to publicize events
• Assists with design and editing of promotional materials, including advertising
• Assists with the securing of sponsorships
• Manages and maintains sufficient inventory of testing supplies and educational materials
• Maintains brochures, table-top displays, and other materials
• Researches and organizes public speaking opportunities for senior staff and volunteers
• Solicits opportunities for community outreach and HIV testing of most-at-risk populations
• Coordinates and/or manages a wide variety of special projects
• Serves as the primary HIV tester for prevention events; coordinates training and scheduling of other staff and volunteers for events; and assures that all required records are completed and maintained regarding prevention activities
• In conjunction with HCI administrators, identifies additional funding for prevention activities
• Develops and implements evaluation methods for prevention and outreach activities and special projects
• Maintains accurate statistics and monthly results
• Performs other duties as assigned
QUALIFICATIONS

EDUCATION/EXPERIENCE
• Associates degree (AA) in Social Work, Counseling, Communications or related field
• Bachelors degree, preferred
• Certified by the Commonwealth of Kentucky as a Preventative Counselor, preferred
• 2+ years’ demonstrated experience in prevention, education or outreach related initiatives
• Experience with social service agencies supporting hard-to-reach and stigmatized populations preferred
• Healthcare experience preferred
• Knowledge of HIV disease preferred
SKILLS/ABILITIES
• Demonstrate a clear understanding of and commitment to primary prevention, community organizing and community planning
• Creative approach to speaking, training, and peer education.
• Experience with public speaking
• General knowledge of word processing and spreadsheet software
• Ability to counsel and educate others with respect for patients rights
• Commitment to diversity and culturally competent education and outreach
• Sensitivity to the issues and needs of others, including the ability to understand and follow all regulatory requirements regarding safety and confidentiality of clients.
• Ability to work under pressure, flexibility and willingness to work some evenings and weekends as program demands
• Compulsively organized
• Outgoing and self starting
• Able to work independently and in groups
• Ability to create, compose, and edit written materials
• Demonstrated ability to maintain confidentiality
• Ability to make administrative/procedural decisions and judgements
• Knowledge of current and emerging trends in technologies, techniques, issues and approaches in social media and website activity
• Ability to become a certified HIV tester in the state of Kentucky
• Skill in organizing resources and establishing priorities
• Ability to gather data, compile information and prepare reports
• Ability to analyze and problem solve
• Ability to use logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems
• Ability to prioritize and manage multiple projects simultaneously and follow through on issues in a timely manner
• Ability to interact with staff (at all levels) in a fast-paced environment, sometimes under pressure, remaining flexible, proactive, resourceful, and efficient, with a high level of professionalism and confidentiality and work as part of a multidisciplinary team
• Knowledge of current office practices and equipment and work/project scheduling practices
• Have a valid driver’s license in state of residence and be insurable to drive Heartland CARES’ vehicles
• Excellent people skills
• Communicate clearly and concisely both orally and in writing
• Interpret and apply policies and procedures to assigned activities
• Take responsibility and perform tasks utilizing independent judgment and initiative with attentiveness to detail
• Plan and efficiently organize work in terms of setting and meeting priorities
• Discreetly handle confidential and sensitive matters and materials
• Maintain effective working relationships with those contacted in the course of work
• Effectively tolerate stressful situations and a fast-paced work environment
• Interact effectively and consistently with a diverse group of people of different cultures, ages, genders, sexual orientations, disabilities, races, and religions
• Ability to lift files, documents, testing supplies, etc., up to 25 pounds
• CPR, First Aid, HIV Counseling and Testing Certifications
• HIPPA, OSHA Certifications

To apply, please send a cover letter and resume to communications@hcares.org by noon on Friday, April 12, 2019.

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Heartland CARES provides medical care and a number of supportive services for individuals living with HIV and AIDS and their families.